Author Guidelines & Assignment

  1. General Manuscript Information:
    1. Articles should be transmitted to our attention electronically. Please submit your manuscript in MS Word format as an attachment to your email. Articles generally should run approximately 800 words, including any sidebars or tables. Please also provide one to three figures (eg, photographs, infographics, graphs) as well as permission to use them. Companion videos uploaded to Eyetube.net are welcome (see Video Guidelines document).

      All articles published in GT are reviewed by the Editor-in-Chief, who has the sole discretion to accept, reject, or edit any article submitted for consideration. In order to avoid a copyright violation, any article submitted to GT must not be published (or under consideration for publication) elsewhere.

    2. All articles must include the following:
      1. Title
      2. Deck: The deck is one sentence beneath the title that alludes to the focus of the article (ie, a subtitle).
      3. Headings: The article should be divided into sections with headings appropriate to the subject matter. This is for organization, as well as visual appeal, within the text.
      4. Byline and affiliation: Please include your name and full professional affiliation as you would like them to appear in the article. Please include your title, institution, city, state, phone number, email address, and Twitter handle if you have one.
      5. Financial disclosure: Please indicate whether you hold a financial interest in any of the products, technologies, and/or companies mentioned within your article and/or in any competing products, technologies, and/or companies (see GT disclosure document).

    3. Figure and Table Citations
      1. Order: Cite the figures within the text in numerical order. Figures may be mentioned within a sentence as “Figure 1 shows …” or parenthetically within the text (Figure 1).
      2. Numbering: Please place figures and tables consecutively within the text. Ensure that the numbering on images or tables corresponds exactly to the numbering cited within the text.
      3. Legends: Each figure should have a legend (ie, caption) describing the figure. The legend consists of one to three complete sentences. Although tables do not require a legend, they do need a title.

    4. References
      1. Order: References are to be listed in the order that they are cited in the text and numbered consecutively. They should not be listed alphabetically. For abbreviations of journal names refer to http://www.ncbi.nlm.nih.gov/nlmcatalog/journals.
      2. Numbering: Identify the reference in the text by the placing its number at the end of the sentence, following end punctuation (see iii). Make sure that all references cited are included in the reference list and that all references provided are cited in the text. The list of references should be placed at the end of the article, before the author’s/authors’ biographical information.
      3. Format: Please do not use automatic numbering or footnotes for references. Simply place the number at the end of the text in a superscripted font. For example.1
      4. i) Unpublished material: If you must cite unpublished material or personal communications, please do so only in the text. Do not include it in the reference list. For articles that are accepted but not yet published, however, follow the standard referencing format and note “In press” instead of the page numbers. For papers or posters presented at a meeting that remain unpublished, please cite the authors, title, and format (paper or poster) of the presentation as well as the meeting, date/month/year, and location (city, state, country [if outside the United States]) where it was presented.
      5. i) Multiauthored material: If the article contains five or more authors, list the first three authors by name, and then use “et al.”

      Sample references:

      Journal article, one to four authors Drance S, Anderson DR, Schulzer M; Collaborative Normal-Tension Glaucoma Study Group. Risk factors for progression of visual field abnormalities in normal-tension glaucoma. Am J Ophthalmol. 2001;131(6):699-708.
      Journal article, more than four authors Heijl A, Leske MC, Bengtsson B, et al. Reduction of intraocular pressure and glaucoma progression: results from the Early Manifest Glaucoma Trial. Arch Ophthalmol. 2002;120(10):1268-1279.
      Journal article, in press Ming Zhi Z, Lim AS, Yin Wong T. A pilot study of lens extraction in the management of acute primary angle-closure glaucoma. Am J Ophthalmol. In press.
      Journal article, published online ahead of print Parke DW 2nd, Repka MX, Lum F. The US Preventive Services Task Force recommendation on vision screening in older adults: a narrow view [published online ahead of print March 1, 2016]. JAMA Ophthalmol. doi:10.1001/jamaophthalmol.2016.0222.
      Complete book Shields MB. Color Atlas of Glaucoma. 4th ed. Baltimore, MD: Lippincott, Williams & Wilkins; 1998.
      Chapter of a book Tangarorang G, Kerins G, Besdine R. Clinical approach to the older patient: an overview. In: Cassel C, Leipzig R, Cohen H, et al, eds. Geriatric Medicine. New York, NY: Springer-Verlag; 2003:149-162.
      Item presented at a meeting but not published Brandt J. Measurement of IOP after keratorefractive surgery. Paper presented at: The American Glaucoma Society 18th Annual Meeting; March 7, 2008; Washington, DC.
      Item presented at a meeting and then published as an abstract in the society proceedings of a journal Fliesler SJ, Richards MJ, Peachey NS, et al. Potentiation of retinal light damage in an animal model of Smith-Lemli-Opitz syndrome [ARVO abstract 3373]. Invest Ophthalmol Vis Sci. 2001;42(suppl):S627.
      World Wide Web Health Care Financing Administration. 1996 statistics at a glance. http://www.hcfa.gov/stats/stathili.htm. Accessed December 2, 1996.

    5. Art Guidelines: Artwork may be submitted in digital (electronic) or original (hard copy) form. Digital files may be sent in JPG (preferred), TIF, or EPS formats. Electronic images should be of high resolution (300 dpi at minimum) and at least 4 inches wide. Powerpoint and PDF files are also acceptable, but please note that the quality of images in these applications is not always adequate. Original slides and photos are also acceptable. When sending them, please be sure to indicate the number and orientation of each image. Ensure that no patient’s name appears on any figure.

    6. Permissions
      1. Regarding any figures, tables, or long quotations borrowed from another source, please obtain the author’s and publisher’s permission to reprint them, and submit a credit line. If a figure, table, or quoted material that you wish to borrow already carries a credit line, you must request permission from the source in the credit line, not from the publisher of the book in which you found the material. For example, if you want to borrow a table from Barker, Principles and Practices of Ambulatory Medicine, and the credit line reads “Reprinted with permission of Berger MF, Stone CZ, Hoff AB, et al: Medicine, 4th ed. Philadelphia, PA, WB Saunders, 1996, p 34,” you would request permission from WB Saunders.
      2. Make sure to distinguish among the appropriate use of “reprinted from,” “modified from,” and “adapted from.” “Reprinted” and “redrawn” require permission. In general, “modified” and “adapted” do not, although a credit line is necessary. When in doubt, apply for the permission
      3. The credit line should be included after the figure legend as follows: “Reprinted with permission from Robertson RT. Clinical Hypertension. 4th ed. New York, NY: Igaku Shoin, 1999:23-24.”
      4. Although materials in the public domain (including all US government materials and materials older than 75 years) do not require reprint permission, a credit line is still necessary.
      5. Photographs of patients in which the faces are recognizable require a signed release form. If no release is available, the patient’s identity will be masked by cropping the image.
      6. Copies of all permissions should be submitted with your article. Please indicate clearly on the permission form the quotation, table, or figure to which it pertains.
      7. Copyright Law mentions the term fair use, which is an important concept when trying to determine whether permission is required or not. When borrowing material, you must ask for permission if there is any question of whether it is necessary.

  2. General Style Rules
    1. Please note that we use the 10th edition of the American Medical Association Manual of Style.
    2. We use the serial comma.
    3. Use abbreviations for units of measure. Do not use periods with abbreviations or acronyms.
    4. An acronym is used if the word is used three or more times in the article. If you use an acronym, spell it out in the first textual mention in the article, and then include its abbreviation in parentheses. Commonly used items such as IOP, LASIK, OR, etc., do not need to be spelled out.
    5. We use one space after a period.
    6. As per the American Medical Association Manual of Style, we will eliminate the use of the ™ and ® marks.
    7. If citing a brand-name product, the name of the manufacturer must be given at the first mention (only) in the text.
    8. Information for “Challenging Case” articles: These articles differ somewhat from others. They require a title, byline, and author affiliation information, but no deck is needed. The headings are set up as: “Case Presentation,” “How Would You Proceed?” (here, the author poses three to four questions to the reader), “Surgical Course,” and “Outcome.”

  3. Assignment: In order to permit GT to reprint any articles submitted for consideration, Author hereby grants to Bryn Mawr Communications LLC (“Publisher”) the right to publish any Work submitted by Author in Publisher's electronic journal entitled GT, including the additional right to reproduce the Work on Publisher’s website or via all other such media as Publisher deems appropriate; the right to reproduce the Work individually, apart from the other works appearing in the issue of the Publication in which the Work originally appeared; and the right to republish the article in whole or in part, with or without fee. Author further grants Publisher the right to use Author's name, likeness, photograph, and biographical material in connection with the advertising, publicity, or promotion of the Publication and of the Work.

  4. Representations: Author represents and warrants that the Work is original to Author, has not been published elsewhere, is not in the public domain, and does not contain material that infringes upon or violates any personal or intellectual property rights of others, that constitutes defamation or invasion of privacy, or that is otherwise unlawful. If requested by Publisher, Author agrees to provide pertinent source materials in the event of any legal action arising from the Work's publication.

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